Power Platform Governance Roadmap

All epics
S10P2DraftPlatform Run the Business

Licensing, Capacity & Cost

Move off deprecated per-app licensing to a per-user and capacity model that funds the chosen governance scenario ahead of the 2028 renewal.

Licence model modernisation, entitlement, capacity thresholds, AI credits and chargeback.

Lead
Vamsi Namuduri
Owner
—
Deliverables
6
Effort
13.5
sprints
Delivered
0/6

Deliverables

RefTitlePhasePriorityOwnerSprintsStatus
S10.1
Licence model options analysis
Compare per app, per user and capacity based licensing against the governance features each unlocks. Per app is deprecated for the next renewal and 8,000 are currently in use, with only 53 premium per user licences held.
Phase 1P1Vamsi Namuduri3Draft
S10.2
Scenario decision: which future state
Take the decision between Fix the basics, Basics plus upscale and Strategic platform. Every downstream item depends on it, and the cost difference between them is smaller than the control difference.
Phase 1P1Vamsi Namuduri2Draft
S10.3
Licence entitlement and assignment process
Who is entitled to author, how licences are requested, assigned and reclaimed, and how that is enforced through group based licensing.
Phase 2P2Vamsi Namuduri2Draft
S10.4
Dataverse capacity management and thresholds
Thresholds, alerting and an owner for database, log and file capacity. Database capacity currently sits at 77% and is driven by a handful of environments.
Phase 2P2Dogaru Eduard1.5Draft
S10.5
Copilot Studio and AI Builder credit allocation model
How Copilot credits and AI Builder capacity are allocated to environments and monitored. Copilot credits are limited at 25,000 and the AI Builder licence type is deprecated for the next renewal.
Phase 2P2Marius Oprea2Draft
S10.6
Chargeback and cross-charging approach
How platform cost is attributed back to OpCos and business owners, so cost implications are visible to the people creating them.
Phase 3P3Vamsi Namuduri3Draft

By phase

  • Phase 12 · 5 spr
  • Phase 23 · 5.5 spr
  • Phase 31 · 3 spr

By priority

  • P12 items
  • P23 items
  • P31 items